Doing it All, Gracefully Research Administration at Predominantly Undergraduate Institutions and in Departmental Research Administration Offices
Content Level: All levels
Monday, October 31 from 9:00 – 4:00 PM, with registration and breakfast beginning at 8
Rochester, New York
Course Description: This interactive, participant-centered workshop will cover the major functions of the sponsored projects enterprise. Information will be presented through the lens of office organization and roles and responsibilities. Participants will be led through a discussion of strategies for managing the breadth of sponsored projects development and administration, from concept through closeout, with emphasis on effective priority setting. Threaded throughout the discussion on each major function will be a focus on positively impacting the management of that function through the use of relationship-building strategies and metrics.
At the end of the workshop, participants will be able to:
- Describe the unique mission of a sponsored programs office;
- Describe the overall scope of the sponsored projects adventure;
- Describe roles and responsibilities for the major positions involved in sponsored projects administration;
- Find information, through research or a network of colleagues, to answer seldom-encountered questions about sponsored projects administration.
Prerequisites: Basic understanding of the management of sponsored projects.
Who Should Attend: Individuals involved in any aspect of sponsored projects administration at PUIs and at the Department Level of larger institutions (including financial, development, and academic affairs professionals as well as research administrators).
Cost: The cost for the full day workshop is $175, and includes a continental breakfast and lunch.
Location: Nazareth College of Rochester, Medaille Hall, 4245 East Avenue, Rochester, NY. 14618
Educational Programming subcommittee: This year, the PDC has a new subcommittee that is reviewing what programming NCURA is currently providing, what else we need to be doing, listening to member feedback and input, and developing new programming based on identified needs. White papers for new programs are currently being developed and reviewed, so stay tuned for new offerings in the near future!
- Lifecycle webinars: NCURA recently completed the Lifecycle of the Award webinar series, a series of 14 webinars providing basic training on research administration tools, proposal development, pre-award/budgeting, award negotiation and acceptance, award monitoring and management, and compliance. The webinars are now available for purchase on demand, in whole or in part, for individuals and institutions to utilize for training/curriculum development: http://www.ncura.edu/Education/OnlineEducation/LifecycleSeries.aspx
- Fundraising items for Education Scholarship Fund: Research Administrator Day notecards (designed by members of the regions) and a children’s book on research administration (penned by President Bob Andresen) are both available for purchase at the NCURA marketplace. All proceeds from these two items will support the NCURA Education Scholarship Fund.
- Evaluations of existing programs: All of the PDC subcommittees have been charged with operationalizing the process of evaluating our programs, with the intent of improving all offerings, sunsetting those which are no longer used/needed, identifying excellent speakers and topics, and reviewing content to ensure materials are accurate and up to date.
- PDC Membership: The PDC member application for 2017-18 terms will be distributed in mid-August, following the Annual Meeting.The region’s active members are encouraged to apply!
Below are the nominees for the three 2017 Region II Officer vacancies. Please click each name to read the candidate’s statement of interest and brief biography.
Regionally Elected Member to the National Board
The newly revised Call for Nominations for the Cheryl-Lee Howard Mentor Me program has been posted. This program is a great opportunity for professional development specifically tailored to your professional goals. Please click here to learn more.
Region II is pleased to announce the availability of two Travels Awards for attendance at the 58th NCURA National Meeting in Washington, D.C., August 7-10, 2016. The awards will reimburse travel, registration and hotel expenses up to $1,000 each for two Region II research administrators.
More information, including the guidelines and application form are located here.
Please submit the completed application form and include a letter of support to Jill Frankenfield, Chair, Leadership Development and Nominating Committee (firstname.lastname@example.org) by May 15, 2016. Nominees will be notified by June 1, 2016..
Dear Region II Colleagues:
Region II is pleased to announce a call for nominations for the following positions:
- Chair-Elect, Region II
2. Treasurer-Elect, Region II
- Regionally Elected Member to the National Board
Nominations must be received by Tuesday, May 10, 2016.
Description of the Offices
1. Chair-Elect: The Chair-Elect will serve a one-year term beginning on January 1, 2017. The Chair-Elect will:
- Chair the Volunteer and New Member Committee
- Serve as Region II’s Volunteer Coordinator
- Serve on the Region II Steering Committee
- Assist the Chair in the planning of regional meetings and activities, supporting the Steering Committee and other Committees as requested, and the general activities of the Region
- Complete the remaining term if the Chair is unable to complete the term
At the end of the one-year term, the Chair-Elect will assume the office of Chair for a one-year term beginning January 1, 2018. The Chair is the chief executive officer of the Region and is empowered to conduct activities in consultation with the other Officers and the Regional Steering Committee. The Chair will:
- Call and chair meetings of the Region
- Serve as Chair of the Regional Steering Committee
- Provide articles about regional activities for the NCURA National Magazine, submit E-Blasts on behalf of the Region to the National Office for distribution, and support other Regional communication initiatives
- Support and encourage activities of the Region’s Standing Committees
- Appoint members to Regional Standing Committees and can create ad hoc, special purpose committees as needed
- Fill vacancies in regional offices (subject to the concurrence of a majority of the Regional Steering Committee)
- Provide training and support to the Chair-Elect to insure a smooth transition from one year to the next
- Generally direct the activities of the Region.
The Chair shall be responsible for organizing one spring regional meeting during his/her term, and may delegate to one or more Program Chairs.
- Treasurer-Elect: The Treasurer-Elect will serve a one-year term beginning on January 1, 2017. The Treasurer-Elect will:
- Serve on the Region II Steering Committee
- Assist the Treasurer as needed in preparing budget reports, facilitating the finances associated with the Region’s Professional Development Committee workshop offerings, securing the annual spring meeting site and contract negotiation, prepare the following year’s budget for submission to the National Office
- Complete the remaining term if the Treasurer is unable to complete the term.
At the end of the one-year term, the Treasurer-Elect assumes the office of Treasurer for a one-year term beginning January 1, 2018. The Treasurer is the first person authorized to sign checks drawn upon the regional account. The Treasurer will:
- Maintain the financial records of the Region
- Serve as financial liaison to the NCURA National Office and NCURA Officers, prepare the end-of-fiscal year report to the National Office, submit the Regional budget to the National Office, and prepare and submit other reports and information as required or requested by the National Office or NCURA Officers
Chair the Site Selection Committee
- Oversee the finances associated with the Region’s Professional Development Committee workshop offerings
- Administer the annual spring meeting registration as well as other regional programming registrations
- Collect, deposit and disburse Regional funds
- Provide training and support to the Treasurer-Elect to insure a smooth transition from one year to the next
- Provide the Chair with all the information and documentation required by the Chair for reports to the National Office.
- Regionally Elected Member to the National Board: The Regionally Elected Member to the National Board will serve a two-year term beginning January 1, 2017. The Regionally Elected Member to the National Board will:
- Actively support the missions and goals of NCURA. In concert with the other Directors, control and direct the affairs of the Council and determine its policies.
- Attend NCURA Board meetings which occur not less than twice annually
- Review of all minutes, reports, special studies, petitions, and other documents brought before or provided to the Board.
- Participation in special non-routine Board working groups as needed.
- Liaison with Board appointed Task Forces as assigned.
- Design, deliberate and approve new policies and changes to existing policies as appropriate for the mission of the Council.
- Time involved annually averages 2 hours per week, including about four days for attendance at Board Meetings.
Full descriptions of each Officer position can be found in the Region II Administrative Policies & Procedures (http://ncuraregionii.org/about/)
The Nomination Process
You may nominate yourself or someone else. Please send name and contact information, along with a short statement of why you feel the prospective nominee would succeed as a regional officer for the nominated position. Also include a brief description of his or her past NCURA activities.
Please forward this information to my attention at: email@example.com. Nominations will be accepted until Tuesday, May 10, 2016. Following the close of nominations, nominees will be notified and asked if they agree to stand for election pending the final selection of candidates. Those who are interested will be asked to submit a brief statement of interest and bio statement.
The Leadership Development and Nominating Committee will review and select candidates and the final slate will be confirmed by the Steering Committee. All candidates will be notified if they have been selected before the ballot is released to the Regional Membership.
This is a great opportunity for Region II members to assume a leadership role within the Region and to contribute to our professional association.
We are looking forward to hearing from you soon!
Jill A. Frankenfield
Immediate Past Chair, Region II
Chair, Region II Leadership Development and Nominating Committee
NCURA Region II Spring Meeting
May 1st – May 4th, 2016
More details to follow. . . .
Congratulations to Hilah Zia of Georgetown University, who designed the winning entry of our recent Logo Contest! As we transition to a new website and updated promotional materials, we’re pleased to be able to incorporate Hilah’s submission, and even happier that the membership played a direct role in its selection. Thank You to everyone who submitted entries, and also to those who voted!